MHBP Launch party! (help needed)

THIS IS THE PLAN FOR THE PARTY, PLEASE READ IT & TAKE NOTE OF WHAT YOU ARE DOING & WHEN! & have lots of fun :) !!!

**THURSDAY, is anyone available to do the tasks below???????????
**
- Print/ photocopy more flyers/posters
- Go to bike shops etc again and tell them its the party on Friday & to come. Also make sure they have enough flyers/ posters up
- Put poster/flyers inside/outside Thirsty scholar & Black lion

Emma – Print Ste's spoke card design, photocopy and laminate to make spoke cards x40
Rob – Design/print/photocopy flyer with polo info for event tables x100
Chan – Contact Zero and see if he needs any help with transport. Also get laptop off of Drew and see if your films work on it. Think about records you might want to play.
Neil/Drew – Have all Polo cat info etc printed/ get all checkpoint props etc together.
Neil- megaphone for Chan to do Polo cat announcement, check music equipment works, DJ set plan, walkie talkies for Emyr/Nate.

FRIDAY

Before 5
Mirek – Get flyers & stick them on bikes on Oxford road. If you can help with this let Mirek know. Will?

2.30 @ Black lion
Neil – set up music equipment
Chan – set up projector/screen/laptop for films
Andy/ Graeme/ Scott/ Schoey & Tum (& Will?) – Decorate upstairs/ rearrange furniture. Andy is Head decorator, so he will direct the transformation.
Rob – Put Polo info flyers on tables upstairs.

*If anyone has any prizes/ anything they want to give away, can they drop them off at the Black lion (upstairs) and give them to Neil between 2.30 - 4.30

4.30 - 6.30 @ Thirsty scholar
Emma/ Chan/ Drew – Set up registration table, get all info sheets/ maps etc ready. Then register teams and text all checkpoint people with how many teams they are to expect.

5
EVERYONE GET TO THIRSTY SCHOLAR - Happy hour beer & polo cat registration.

5.45 - 6.15 @ Thirsty Scholar
Neil – Talk to all checkpoint people about what they have to do.
Chan/ Drew/ Ste/ Salman/ Mirek/ Adam/ Kieran/ Peta/ Collette/ Manoli – Listen to Neil and get scoring sheets & challenge props off him. Give Neil your phone number.

6.15- 7
Chan/ Drew/ Ste/ Salman/ Mirek/ Adam/ Kieran/ Peta/ Collette/ Manoli – Get to your checkpoint & get prepared.
Neil – Give checkpoint people a lift if they need.

6.45- 7
Chan/ Rob – Announce Polo cat will start outside Thirsty scholar on megaphone, get everyones bikes lined up & start the Polo cat.

8.30
Neil – Leave to give a lift to any checkpoint people to Black lion.

8.45
Chan/ Drew/ Ste/ Salman/ Mirek/ Adam/ Kieran/ Peta/ Collette/ Manoli – End your checkpoint & go to Black lion. Give your score sheets & props to Emma/ Drew.

8 – 10
Emma/ Drew – Mark down order of Polo cat teams to Black lion, collect score sheets & props from checkpoint people. Then work out scores & prizes.

8.30 – 9.30
??????????? - Be a host at Black lion door, tell people party is upstairs, On clipboard get people to write down there email address/ phone number & give them a raffle ticket.

9 – End
Chan – Look after films/projector. Make mini films of night.
Emyr/ Nate - Safety, if anything bad happens you need to sort it eg call ambulance. Borrow Neils walkie talkies.

9 – 10
Chan/ Rob/ Will – Set up & play 'Dizzy Rascal' games

9 – 10.30
Zero - DJ
Chan – Step in if Zero needs a break

10.30 – 11
Neil/ Chan/ Rob – On mic MHBP speech. Prize giving for Polo cat & raffle.
EVERYONE – Group photo. I can set up camera on tripod and just get someone to press button.

11 – 12
Zero – DJ
Chan – Step in if Zero needs a break

12 – 1
Mirek/ Neil – DJ