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POLO EGM 25th September 2011
Date of Event: Indoor Winter Open 5th/6th November 2011
Format: Swiss Rounds (6) on the 5th / Double Elim on the 6th (Bogey to sort, 3rd time lucky). 2 Courts are required to make this happen. We need to agree with the Roller Girls (RG) that their court will be out of use for a minimum 3 days while we build, use and dismantle the second court. (Feb to agree with RG's)
Original Court:
We need to spruce up our court (Bogey to contact Ridgeons for possible sponsorship for wood and lighting)
Second Court:
Will we use Norwich clear barriers or will we build our own court?
We need min 4no. 250W metal halide lighting (see above for sponsorship possible, Bogey to reconfirm)
Projectors and Laptops: Hayden will bring a laptop and a projector. We need two projectors for timing. Hayden has one projector lead, we need another lead. Bogey will bring his laptop for the format side of things. We need an internet connection to publish results, ask John H for his 'dongle'?
Bar, Food and Cakes:
Jamie will look into events licence.
We will run a bar, I suppose take in turns over the weekend
Dion will make a chilli.
Booker run needed to get nachos, beer, cups, etc all needed for bar/food
Cakes?
Joe (AWOL?) runs a brewery and may want to sponsor us? We need to contact him somehow?
Monique is contacting Milton Brewery.
Johnny could provide water for the event, Jamie to ask.
Sleepover space:
Old rollerderby court will be available for sleeping space for out of towners. Remind them that it will be very cold, and matts, sleeping bags, even tents would be advisable.
RV will possibly put up a marquee if needed
Toilets:
One portaloo on site for number 1's only. Get another?
Sponsorship:
Billy's - RV
Knog - RV
Chrome - Josh
On one - Bogey
Schwalbe - Bogey
Ridgeons - Bogey
Chunk - Luca
Brooks - Josh
Howes - Luca
Ben Haywards - Luca
14bikeco - Josh
Banner:
Cambridge Bike Polo banner - Devon to look into. Planet Reprographics?
*Trophy: *
Contact Mexican Eddie - Hayden
Winter Open Poster:
Everyone can have a go at designing it, submit your designs 2 weeks from date of meeting (Deadline 9th October 2011)
Registration fee:
£10 per player, payable on the day
National Series:
This will be a National Series event, so Euro teams are allowed in. We need to advertise on League of Bike Polo and the french bike polo forums?
Reffing:
Standard NS - Buffalo Bill for advice on the day, ask?
New goals:
Customise existing goals and build new goals - Lee Baker Metal Engineer
Afterparty:
Cornerhouse?
Fireworks? Bonfire? Burn the hippies?
Other business:
Berlin Wall:
Need to do a pallet run soon to build the wall - Angelo will get the truck ready, we need muscle volunteers?
24hr Tournament:
London want to organise. £5 per head or a flat rate? Hayden to talk to John H about this.
Keys:
Someone to organise getting keys cut - Josh?
In two weeks time, around the time we get entries for poster in, we need to reassess the above and see where we're all at. See you tonight for Polo fun.