MHBP Launch party! (help needed)

THIS IS THE FINAL PLAN FOR FRIDAY NIGHT

Some times have changed and names have been added to tasks

PLEASE READ IT & TAKE NOTE OF WHAT YOU ARE DOING & WHEN!
& have lots of fun :) !!!

Before 5
Mirek/ Will – Get flyers & stick them on bikes on Oxford road. If you can help with this let Mirek know.

12 -2
Pre party polo - if your name is down for being at the Black lion@2.30 please be on time!

2.30 @ Black lion
Neil – Set up music equipment
Nate - Help Neil moving music equipment and setting up
Chan – Set up projector/screen/laptop for films
Andy/ Graeme/ Scott/ Schoey & Tum – Decorate upstairs/ rearrange furniture. Andy is Head decorator, so he will direct the transformation.
Rob – Put Polo info flyers on tables upstairs.

*If anyone has any prizes/ anything they want to give away, can they drop them off at the Black lion (upstairs) and give them to Neil between 2.30 - 3.30.

4
Zero (DJ) is dropping off his records at The Black lion. Can someone make sure they are there to meet him please.

4.30 - 6.30 @ Thirsty scholar
Emma/ Chan/ Drew – Set up registration table, get all info sheets/ maps etc ready. Then register teams and text all checkpoint people with how many teams they are to expect.

5
EVERYONE GET TO THIRSTY SCHOLAR - Happy hour beer & polo cat registration.

5.45 - 6.15 @ Thirsty Scholar
Neil – Talk to all checkpoint people about what they have to do.
Chan/ Drew/ Ste/ Salman/ Mirek/ Adam/ Kieran/ Peta/ Collette/ Manoli/ Victor/ Nate/ Chris(undercover) – Listen to Neil and get scoring sheets & challenge props off him. Give Neil your phone number & get Neils number saved in your phone in case you need it.

6.15- 7
Chan/ Drew/ Ste/ Salman/ Mirek/ Adam/ Kieran/ Peta/ Collette/ Manoli/ Victor/ Nate/ Chris(undercover)– Get to your checkpoint & get prepared.
Neil – Give checkpoint people a lift if they need.

6.45- 7
Chan/ Rob/ Chris – Announce Polo cat will start outside Thirsty scholar on megaphone, read guidelines, get everyones bikes lined up & start the Polo cat.

8.30
Neil – Leave to give a lift to any checkpoint people to Black lion.

8.45
Chan/ Drew/ Ste/ Salman/ Mirek/ Adam/ Kieran/ Peta/ Collette/ Manoli/ Victor/ Nate/ Chris(undercover) – End your checkpoint & go to Black lion. Give your score sheets & props to Emma/ Drew.

8 – 10
Emma/ Drew – Mark down order of Polo cat teams to Black lion, collect score sheets & props from checkpoint people. Then work out scores & prizes.

9 – 10
Salman/ Chris/ Nate - Be a host at Black lion door, tell people party is upstairs, On clipboard get people to write down there email address/ phone number & give them a raffle ticket.

9 – End
Chan – Look after films/projector. Make mini films of night.
Emyr/ Nate - Safety, if anything bad happens you need to sort it eg call ambulance. Borrow Neils walkie talkies.

9 – 10
Chan/ Rob/ Will – Set up & play 'Dizzy Rascal' games

9 – 10.30
Zero - DJ
Chan – Step in if Zero needs a break

10.30 – 11
Neil/ Chan/ Rob – On mic MHBP speech. Prize giving for Polo cat & raffle.
EVERYONE – Group photo. I can set up camera on tripod and just get someone to press button.

11 – 12
Zero – DJ
Chan – Step in if Zero needs a break

12 – 1
Mirek/ Neil – DJ