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coventry_eagle
Addressing this issue requires a balance of clear expectations, feedback, and an opportunity for the direct report to improve. Here's a step-by-step approach:
Assess the Situation
Before addressing the issue, understand the extent to which they are relying on AI. Are they using it as a tool to assist them, or are they entirely outsourcing their responsibilities to AI? AI can be a powerful tool for efficiency, but if it's being used to avoid learning or contributing meaningfully, it can lead to a lack of accountability and skill development.
Schedule a One-on-One Meeting
Set up a private meeting to discuss the issue. Make sure it’s a neutral and constructive setting where they feel comfortable discussing their approach.
Express Your Concerns Clearly
In the meeting, begin by explaining that you’ve noticed they’ve been using AI extensively in their work. Frame this as a concern about their development and performance, rather than an attack on their work ethic.
Example:
"I’ve noticed you’ve been relying heavily on AI for tasks that are a significant part of your role. While I appreciate your initiative in adopting new tools, I’m concerned about the long-term impact on your skills development and the quality of the work being produced."
Emphasize that AI can be a valuable tool, but it shouldn’t replace the core responsibilities and personal contributions expected of them. Highlight how relying too much on AI might hinder their growth, creativity, and problem-solving abilities.
Example:
"AI is a tool, and it’s great for boosting productivity, but it’s important to develop your critical thinking and problem-solving skills. I want to ensure you’re learning and growing in the role, not just automating your tasks."
Reinforce the expectations for their role. Outline the balance between using AI for efficiency and ensuring they’re still meeting the quality, creativity, and accountability standards that are required.
Example:
"Moving forward, I’d like you to focus on producing work that demonstrates your personal insight and expertise. Using AI should be complementary, not the primary source of output. Let’s work together to establish how you can integrate AI in a way that adds value to your development."
Offer guidance on how they can improve in areas where they might be relying on AI too much. This could involve training, mentoring, or providing resources that help them build the skills they might be missing or avoiding by over-relying on AI.
Example:
"If you’re feeling unsure in certain areas, I’m happy to support you through training or additional resources. Let’s work together on improving these skills so that you can grow more confident in your role."
After the conversation, continue to monitor their work and provide ongoing feedback. If they adjust and start to contribute more effectively, acknowledge their progress. If the issue persists, you may need to set more formal consequences or further clarify expectations.
By addressing the issue with understanding and focusing on growth, you can help guide your direct report to a better balance of leveraging AI while still contributing meaningfully to their role.