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@mrkawasaki
And when it has been decided on allocating these 4/5 spots over the coming weekend are you then setting a date prior to the qualifier (for the remaining spots), by which the top four/five have to confirm they are actually going/able to go? Hypothetically, if the fourth slot after this weekend cannot/does not go then the fifth place team should not be at the qualifiers etc etc.
Teams and players should register nationally at the start of each polo year to declare their intent/availability for annual EHBPC/WHBPC qualification IMHO. That way tournament organisers have the opportunity to try and avoid matches that at best have no bearing on qualification and at worst slew results. Similarly this voluntary register would give a UK organising body the opportunity to genuinely manage a wildcard allocation in a measured way - eg. when a highly ranked/credible team cannot make qualifiers/injuries etc.