Establishing the club, status updates and asks (help needed)

Where we are at of 2014-03-12.

• The club is British Cycling affiliated.
  
• The club has a company at Companies House, it's a standard Ltd that would be converted to a CASC after HMRC approves it.
  
• We have a jersey design.
  
• We have a provisional slot at the Velodrome.
  
• Santander have declined a bank account as we are not a CIC, which is the preferred structure for a company prior to becoming a CASC.
  
• Santander (and HSBC) would need the Companies House CIC structure to reflect all of the committee members on the company record
  
  

So currently... bureaucracy is fucking with me.

We have a dependency chain:

To order jerseys we need money and sizes.
To sell jerseys and get sizes we need to be a CASC so that we don't pay 3% to Shopify and 3% to PayPal... which would be a large amount on a run of 300 jerseys.
To be a CASC we need HMRC approval.
HMRC need to know a bank account for the CASC form, it's a required field.
To get a bank account I have to change the structure to a CIC.
To change the structure to a CIC I need an elected committee to go on the Companies House records.

So... holy fuck, this stuff is doing me in... we need to elect a committee who will be the board/committee for the club.

Has anyone done this stuff before and would like to volunteer? I've spent several months and am making virtually no progress even though I am chasing things constantly.

But now... we need to elect a board.

The easiest way is to have a meeting (an AGM) and invite everyone on here or who wants to join the club.
You will need to give notice, at least a week, but a month would be better.
The sole purpose of the first meeting is to elect the committee, who can either volunteer or be nominated. A minimum would be a treasurer and a secretary and two others (I think) you don't need but should have a chair. Other positions would be membership secretary, welfare secretary, publicity, clothing.
You need to elect them and if there are two people wanting the same post count the voters for each. If there is no contest just nod them through by asking if everyone is happy that so and so should do the job.
Once elected close the meeting, go for a beer / ride. Job done. 30 minutes maximum.
You might need a volunteer to chair the meeting, who might not need to be the eventual chair of the club. Just someone to handle proceedings.

reading this, it has an air of urgency....LFGSS AGM - Thur 27th Mar - two weeks notice?

Again happy to help. Even just keeping notes of the meeting?

Also happy to chip in with meeting/organising type stuff. I can haz mad admin skillz.

Getting everyone together in a room who wants to help quickest way of getting shit done I reckon.

Yep - I'd be keen for this too.

Thursday 3rd April, I could sort a venue.

I'd also be keen to break cover for this.

All I can really offer is a possible venue in Southwark 2 mins from Waterloo I will ask my employer if they would be willing to let us use it free of charge

I totally sit on a board of governors so I'm reet qualified to sit on a board of cycling fuckups. I'm in.

reading this, it has an air or urgency....LFGSS AGM - Thur 27th Mar - two weeks notice?

Yep - I'd be keen for this too.

Thursday 3rd April, I could sort a venue.

All I can really offer is a possible venue in Southwark 2 mins from Waterloo I will ask my employer if they would be willing to let us use it free of charge

Can LFGSS have a valid AGM without any physical attendance?

As we do not yet have any members, only a register of interest, is any attendance actually required to achieve a quorum?

For the first AGM, Velocio could grant 3 months' honorary membership to a seed group of proactive individuals who will vote to elect each honorary member onto the committee. This need committee need only have enough permanence to satisfy the dependencies then we can have a EGM later this year to elect the permanent committee once real membership kicks off.

What do the existing Articles say, both about the mechanics of calling a general meeting, about who the members are, and about how the Board is elected? The articles (or the model articles prescribed under the Comapnies Act 2006, if no bespoke articles have been filed) will tell you what needs to be done.

Yep - I'd be keen for this too.

Thursday 3rd April, I could sort a venue.

Done.

Well volunteered.

Please start a thread in here when you have the venue chosen and the time designated.

reading this, it has an air of urgency....LFGSS AGM - Thur 27th Mar - two weeks notice?

What urgency exists is a desire to get the club jerseys in production... and the more things slip, the closer we get to the factories being busy (they are already), and us not getting them in time for the 'drome.

Done.

Well volunteered.

Please start a thread in here when you have the venue chosen and the time designated.

PM'd.

What company is being used for jerseys? I have just organised supply with these guys. They can do small orders with a 6 week lead time.

Yep - I'd be keen for this too.

Thursday 3rd April, I could sort a venue.

Any luck with a venue?

So it's been 4 days...

Failing anything else how about the upstairs room at the regent? I'll ask about Thursday 3rd (well I'll ask slain to ask!) :)

Any objections (objections only accepted if there's an alternate venue being organised)?

www.lfgss.com/thread123678.html

The thread is here, Louis:

https://www.lfgss.com/thread123678.html

There is already a venue but someone has gone mad and UNmerged the thread so it looks like there isn't one :/

I blame hippy as he seems to be generally broken if the SEs thread is anything to go by

^^^ Snap.

Cool, regents busy anyway :)

wow. see what happens when i dont log in for a long time. This is awesome.